Before you leave

PREPARING FOR YOUR EXCHANGE SEMESTER

Prepare a hot drink and read these instructions thoroughly. 

Apply to the host university 

Once you have been awarded a seat within the School of Economics and Management’s exchange programme, and have been nominated to your host university, you must submit an application to the host university abroad. This is usually done online the semester before your exchange. In some cases the application is to be submitted on the university’s own printed application documents.

You may have to wait to apply until the host university has contacted you, other times you must first apply in order to receive more information. Check the database for what applies to your host university. 

Follow the instructions carefully and stick to the host university’s application deadline. Remember that you are responsible for making sure that your application is filled in correctly and submitted on time! If your application to the host university is late or incomplete, you may lose your seat.

If you are unsure how to write your application or if you have not heard from your host university when the deadline is approaching, contact your international coordinator (at LUSEM International Office, UC Study Centre or External Relations).

At this stage it is especially important to check your email regularly (including the spam folder!).

Documents to prepare
The following documents are commonly included in applications for host universities:

  • Official transcript – stamped and signed transcript in English (ask the Reception Desk in EC1)
  • List of current or ongoing courses – stamped and signed registration certificate in English (ask the Reception Desk in EC1)
  • Letter of Nomination from LUSEM
  • Insurance certificate – sent out after the LUSEM International Office’s kick-off event in February/March
  • Certificate of financing – from CSN (certificate of student financing) or your bank. Primarily required for students who are applying for visas
  • Language certificate from LUSEM International Office
  • IELTS/TOEFL/Cambridge Advanced English (CAE).
    You are responsible for fulfilling any language requirements by the partner university. Remember that for some partner universities the application deadline is in February (i.e. before the LUSEM International Office’s pre-departure session) for an exchange during the autumn semester, so plan on taking any required language test as soon as possible to ensure that you do not lose an awarded place
  • Health certificate – contact your healthcare provider
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Course selection and transfer of credits

The course selection is often included in the application to the host university, therefore most students need to apply for the courses they want to study a few months before they arrive at their host university.

If you are studying at a programme with an elective semester, you are free to study anything that you find interesting during your exchange, and almost anything can be transferred to your programme, i.e. included in your degree. See the program specific requirements for more information on what courses you are able to transfer.

There are a few things all LUSEM students need to be aware of when choosing courses. All credit transfers must fulfil a few fundamental criteria which are presented below.

 

  • The courses cannot overlap previously studied or future courses
    You cannot study the same course twice, whether the course is given in Lund or elsewhere. If you are studying courses in the same area as ones you have previously studied or are planning to study, there is often some overlap, just as when you study several courses within the same subject in Lund. An overlap of approximately 25% is acceptable when it comes to credit transfer. Compare course syllabi and reading lists before deciding on a particular course.

    Students participating in an International Master Class are exempted from this criteria. 
  • The courses must be completed
    Course components or unfinished courses are not eligible for a credit transfer, and you cannot complete unfinished courses in Lund upon your return. Each course must be completed with a passing grade in accordance with the criteria of the host country.
  • The courses must correspond to Swedish higher education studies
    The courses must be at a level corresponding to Swedish higher education. In the USA, courses in the first year, known as freshman courses, correspond to the final year in Swedish upper-secondary school and are not eligible for credit transfer. Credits will also not be transferred for courses that are normally not included in a Swedish degree (e.g. sports, dance or wine tasting).
  • Language courses
    Language courses are eligible for credit transfer if they meet the relevant requirements (see above) and are included in your grade transcript from the host university.

The credit requirements for each university are set by the School of Economics and Management
The requirement level is calculated based on the number of credits comprised in a Bachelor’s programme at the host university. The total number of credits is divided by the number of years in order to obtain the conversion key for how many local credits correspond to one academic year in Sweden.

The requirement for advancing to the following academic year at the host university, referred to as the minimum requirement, is usually not the same number of credits required for a transfer of 30 credits. Sometimes, the semesters abroad are shorter than those in Sweden. For example, the host university may have a three-term system, which means that you may need to study more than a domestic student during the same period in order to fulfil the 30-credit requirement. 

No preliminary notice
The International Office does not conduct any individual preliminary assessments on the basis of the course titles or the course descriptions. The course information is usually very brief and courses are switched out on a regular basis until the start of the semester, so you must be able to choose for yourself on site at the host university. If you are very unsure about a course, contact your student advisor for guidance. 

Appeals
If you are displeased with your credit transfer, you can appeal the decision in writing to the School of Economics and Management (Ekonomihögskolan), Box 7080, 220 07 Lund.

If the School of Economics and Management will not reassess its previous decision, your appeal and all relevant documents will be forwarded to the Appeal Board for review. The Appeal Board’s decision cannot be appealed.

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Pre-departure sessions at LUSEM

Before leaving for your exchange, you will receive an invitation by email to a mandatory pre-departure session, where you will receive useful information about course selection, applications for host universities, insurance and anything else that is useful to know before going on your exchange. There will also be previous exchange students who will talk about their experiences and provide you with good advice. 

This is a great opportunity to meet other students who are travelling to the same university and country as you. 

Insurance

It is important that you have full insurance coverage throughout your stay abroad. 

Lund University’s student insurance (Kammarkollegiet)

All students travelling as part of an exchange are insured through Kammarkollegiet’s collective insurance for exchange students called Student UT. The insurance is valid starting two weeks prior and ending two weeks after the study period (including orientation and exams), and only in the country in which you study. Make sure that you get additional insurance to cover trips outside the country of study.

Note that some countries or universities do not accept Student UT. In North America it is sometimes compulsory to pay for the insurance of the university. Contact LUSEM International Office for more information regarding your host university.

Read the terms and conditions of the Student UT insurance on Kammarkollegiet’s website

The European Health Insurance Card

As an EU/EEA citizen going to EU/EEA countries, you should bring a European Health Insurance Card. The card gives you health care for the same price in public hospitals and health care facilities as the citizens of the country. If you are a Swedish citizen and are registered at the Tax Office in Sweden, please order your card here (only in Swedish):

Order your card at Försäkringskassan

If you are not a Swedish citizen, you need to talk to the state insurance company in your (EU) country of origin.

Swedish Social Insurance Agency (Försäkringskassan)

Are you covered by the Swedish Social Security Agency (Försäkringskassan)? Then you can benefit from the agreements on healthcare benefits that Sweden has with a number of countries. Please note that other rules may apply to those without Swedish citizenship or a permanent Swedish residence permit. If you are covered, contact the Swedish Social Insurance Agency and find out what you need for your stay in the host country.

Read more at www.forsakringskassan.se

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Visas and residence permits

Information for:

  • EU citizens – exchange within the EU
  • EU citizens – exchange outside of the EU
  • Non-EU citizens with a Swedish residence permit

EU citizens – exchange within the EU

As EU citizens have the right to free movement within the EU, you are not obligated to apply for a residence permit when studying abroad in the EU. If you are going to study for more than three months in another EU country, you will however be entitled to a residence permit if you fulfil certain criteria. You must be enrolled at an approved educational institution, have full health insurance coverage, and enough money so as not to burden the host country’s social insurance system.

EU citizens can apply for a residence permit on location – your host university can provide you with more information. You often need a passport, admission decision from the university, excerpt from police records, and proof of student finance (from CSN or your bank).


EU citizens – exchange outside of the EU

In most cases, studies outside the EU will require you to have a visa. You are responsible for the visa application process. You should apply as soon as you have received your Letter of Acceptance from the host university. Even before this, please familiarize yourself with the visa requirements for the country you will be studying in. There may be additional requirements such as a medical certificate. Make sure that your passport is valid for the entire study period and for an additonal six months after your study period.

The host university will provide detailed instructions on how to apply. For those studying in Canada, for example, remember that you must apply for an ESTA visa if you need to change flights in the USA.

The visa regulations vary significantly from one country to the next. For countries outside the EU, student visas are often required, and may involve a fee. Check what applies to your host country. Applying for a visa or residence permit can be expensive and take time, so be sure to start the process as early as you can.

Applications for student visas often require: 

  • an admission decision (i.e. “Letter of Acceptance”) from your host university
  • proof of financing (decision/certificate from CSN or your bank/parents)
  • a health insurance certificate
  • a birth certificate from the Swedish Tax Agency (or the equivalent) in English on which the names of your parents are stated

Non-EU citizens with a Swedish residence permit

If you are not an EU-citizen, there are certain things that are particularly important for you to consider before going on an exchange.

If you need a VISA to the host country

You are responsible for the visa application process. You should apply as soon as you have received your Letter of Acceptance from the host university. Even before this, please familiarize yourself with the visa requirements for the country you will be studying in. There may be additional requirements such as a medical certificate. Make sure that your passport is valid for the entire study period and for an additonal six months after your study period.

The host university will provide detailed instructions on how to apply. For those studying in Canada, for example, remember that you must apply for an ESTA visa if you need to change flights in the USA.

The visa regulations vary significantly from one country to the next. For countries outside the EU, student visas are often required, and may involve a fee. Check what applies to your host country. Applying for a visa or residence permit can be expensive and take time, so be sure to start the process as early as you can.

Applications for student visas often require: 

  • an admission decision (i.e. “Letter of Acceptance”) from your host university
  • proof of financing (decision/certificate from CSN or your bank/parents)
  • a health insurance certificate
  • a birth certificate from the Tax Agency (or the equivalent) in English on which the names of your parents are stated

As you are not eligible for a Swedish residence permit when conducting studies outside of Sweden, please be advised that you should not apply for an extension ahead of your exchange semester. Instead, we recommend that you apply on the Swedish Migration Agency's website online after you've arrived in your host country and started your exchange semester. This will ensure that you have a residence permit ahead of the coming semester back in Sweden. Ideally, this application should be for a new permit (and thus not an extension), but please refer to your previous studies in your application. 

If you need an entry visa for travel to Sweden, you will also need to have a residence permit card before you return to Sweden. As such, you should visit the Swedish embassy or consulate-general as soon as you have been granted a visa, to have your picture and your fingerprints taken. If you want to save time, please know that you may leave your biometric data at any point after you've submitted your application online. This way the card should be ready as soon as you've received a (positive) decision. This is so that you can be given a residence permit card and travel to Sweden. You need to do this even if you have previously had a residence permit card, as the information is not saved. Not all embassies or consulates-general have the possibility to take your picture and your fingerprints. Contact the embassy or consulate-general before your visit for more information.

List of countries whose citizens need an entry visa to travel to Sweden

Find the closest embassy at Swedenabroad.com

If you do not require an entry visa, you can also travel to Sweden without a residence permit card, but you must be able to show a (positive) decision from the Migration Agency to enter Sweden. In that case, you do not have to go to the embassy to get your residence permit card. Instead you hand in the documentation for a residence permit card to the Migration Agency once you have arrived in Sweden. However, your permit must be granted before you travel to Sweden.

Make sure that you have a plan for your application for a new residence permit to Sweden while you are on your exchange! If you have a Swedish residence permit, you must contact Lund University’s migration expert Louise Corrigan before you leave for your exchange semester, to make sure that you are on top of the situation.

Louise Corrigan, International Coordinator
Lund University, Division of External Relations, International Marketing and Recruitment
Visiting address: Stora Algatan 4
migration@er.lu.se
louise.corrigan@er.lu.se

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Accommodation

Information provided by the host university

Information about accommodation is usually provided by he host university in the welcome letter to you and on their website. A good tip is also to talk to previous exchange students and the international students in Lund for further recommendations.

Apply for accommodation in good time – follow the instructions and meet the deadlines!

Sublet your room/apartment to an incoming exchange student

The exchange agreements of Lund University are reciprocal. This means that we are committed to receive as many incoming exchange students as we send. As the housing situation is always a challenge for incoming students, we would appreciate your help. If you are interested in subletting, please contact your landlord and BoPoolen.

You may rent out a room to an incoming student via our Facebook page Housing Exchange LUSEM.

Financing

Information about: 

  • Tuition fees
  • Scholarships
  • Erasmus
  • NORDPLUS
  • Study allowances (CSN)

Tuition fees

Students who do not pay tuition fees in Sweden are not required to pay tuition fees at the host university.
Tuition-fee-paying students who are citizens of a non-EU/EEA country must pay a tuition fee to Lund University during their exchange semester, but not to the host university.

Scholarships

Applying for scholarships usually pays off, but requires you to be active in your search and prepared to devote some time to it.

The School of Economics and Management does not offer scholarships, but you can find scholarships and funds through Lund University and through the student nations, the Academic Society, banks, your home municipality etc.

Scholarships at Lund University and scholarships awarded by foundations linked to Lund Endowment Administration at Lund University.

You may also check out the Academic Society scholarships:

Erasmus

If you are going on an exchange in Europe, you can apply for an Erasmus scholarship from Lund University. All students can apply for Erasmus scholarships, regardless of citizenship. The scholarship is a grant to cover extra costs incurred in connection with your stay abroad.

The application is to be made online after you have been awarded an exchange place.

Scholarships are usually paid in two instalments: a basic grant amounting to 70% of the total scholarship is paid in connection with the start of the semester abroad; the remainder is paid after the completion of the exchange semester, once a confirmation of your study period has been submitted.

Information on how to apply for ERASMUS scholarships:

Nordplus (only applies if you are going to Iceland)

If you are going on an exchange in the Nordic region you can apply for a NORDPLUS scholarship. The scholarship is awarded by the Nordic Council of Ministers to cover extra costs during your stay abroad. The scholarship amount varies depending on the period of study, and is available to full-time students who live in the city where they study.

Study allowances (CSN)

Apply for two semester
If you are eligible to receive Swedish study aid, it is advisable to apply to CSN for two semesters even if you are going abroad for only one semester.

Receiving your transcript and getting your credits registered in Ladok may take some time. As soon as the credits from your exchange studies have been transferred to Lund University, they will be registered in Ladok and can be viewed by CSN. If CSN has not received any study results (from your first semester abroad) on which to base your application for continued student finance, there is a risk that you will be denied student finance when you return to Lund.

Apply before you leave
If you are eligible for student finance from CSN, you can submit your application to CSN before you leave.

You are responsible for submitting a certificate to CSN of the exact study period (the study semester and the following semester). The host university’s acceptance letter will suffice as long as the dates of the semester are clearly stated. If the period of study is not indicated, you can submit a copy of the information available on the host university’s website, where the semester period is stated.

Additional funding
In addition to student finance, you can apply for extra funding for travel, insurance and disability. If you have questions regarding student finance and current financing amounts, please contact CSN.

www.csn.com

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Last published: 2019-11-28